Record Student Attendance with QR Code or Manually

Accurate attendance records are the foundation of safe, well-run childcare. Fleedu gives you two ways to mark attendance: a quick QR code scan at drop-off that works for both staff and parents, and a manual method for marking attendance directly from your class roster inside the app. Both methods update the attendance record instantly, feed into the reporting dashboard, and make the information available to parents in the Fleedu Parent App — so everyone always knows who is in the building.

Attendance Methods

Manual Attendance
QR Code Attendance

Manual attendance is the fastest option when you’re inside the classroom and need to take a quick roll call — for example, at the start of the day before drop-off traffic has settled or when checking attendance during a group activity.

Open the Attendance screen

From the main navigation menu, tap Attendance. Today’s date is selected by default. You’ll see your class roster with every enrolled student listed.

Select your class

If you teach more than one class or have access to multiple rooms, use the Class dropdown at the top to select the correct group before marking attendance.

Mark each student

For each student on the roster, tap the status indicator next to their name and choose one of the following:

Status	When to use
Present	Child has arrived and is in the classroom.
Absent	Child is not at school today.
Late	Child arrived after the official start time.
Sick	Child is absent due to illness (as reported by parent).
Permitted	Child is absent with an advance approved excuse.

Use the Mark All Present button at the top of the roster to set everyone as present in one tap, then individually update any students who are absent. This is usually faster than marking each student one by one.

Add a note (optional)

Tap the note icon next to any student to add a free-text note — for example, “Parent called ahead, will arrive at 09:30” or “Sent home at 11:00 due to fever.” Notes are visible in the attendance record and in reports.

Save attendance

Tap Save to confirm the record. The attendance data is saved immediately and becomes visible to parents in the Fleedu Parent App.

Attendance data is visible to parents as soon as it is saved. Parents will see their child’s status (Present, Absent, etc.) in the app, which helps reassure them that their child has been safely received at school.

QR code attendance is designed for drop-off time. Each student has a unique QR code generated by Fleedu. When a parent or staff member scans the code at the gate or entrance, the child is automatically marked as present — no manual tapping required. This speeds up busy morning check-ins and creates a precise timestamp for every arrival.

Locate each student's QR code

Every student’s unique QR code is available in two places:

In the Fleedu Parent App: Parents can find their child’s QR code under Profile → QR Code. The code can be saved to the phone’s photo library or displayed on-screen for scanning.
In the Teacher/Admin app: Go to Students, open the student’s profile, and tap QR Code. You can print a QR code card from here for parents who don’t have the app.

During enrollment, encourage parents to save their child’s QR code to their phone’s home screen or lock screen wallpaper so it’s ready to scan every morning without opening the app.

Open the QR Scanner on the school device

On the tablet or phone designated for drop-off, open the Fleedu app and tap Attendance → QR Scan. The camera viewfinder will open, ready to scan.

You can dedicate a tablet at the entrance specifically for QR scanning. The device only needs the Fleedu app installed and a stable internet connection. A staff member does not need to be present at the device — parents can scan self-service once the camera is active.

Scan the student's QR code

Point the camera at the QR code displayed on the parent’s phone or printed card. Fleedu will read the code within one to two seconds. A confirmation screen appears showing:

The student’s name and photo
Their class
The scan timestamp

A short success sound plays to confirm the scan registered correctly.

Confirm or override the status

By default, a successful scan marks the student as Present with the current timestamp. If you need to record a different status (for example, Late because the child arrived after the cutoff), tap Change Status on the confirmation screen before it auto-dismisses.

Proceed to the next student

The scanner resets automatically after each successful scan, ready for the next student. There is no need to tap any button between scans during a busy drop-off queue.

Each QR code is unique and tied to a specific student. Do not share or reuse QR codes between students. If a QR code is lost or compromised, the school administrator can regenerate a new one from the student’s profile — the old code will be invalidated immediately.

View Attendance Records

You can review attendance for an individual student or your entire class at any time. By student:

Go to Students and open the student’s profile.
Tap the Attendance tab to see a calendar view of their attendance history.
Tap any date to see the status recorded for that day, including the timestamp and any notes.

By class:

Go to Attendance and select a date (or date range) using the date picker.
Your class roster will show each student’s status for the selected period.
Use the Filter option to show only students with a specific status — for example, to see everyone who was absent last week at a glance.

Attendance Reports

Detailed attendance reports are available on the Fleedu Desktop Dashboard, which administrators and teachers can access via a web browser. To run a report:

Log in to the desktop dashboard at your school’s Fleedu URL.
Navigate to Reports → Attendance.
Select the class, date range, and any additional filters (e.g., status type).
Click Generate Report. The report can be viewed on screen, exported as a PDF, or downloaded as a CSV file for use in spreadsheets.

Reports include attendance totals per student, daily attendance rates for the class as a whole, and a breakdown by status type. These are useful for identifying patterns — for example, a student who is frequently late or absent — and for preparing data required by government regulatory bodies.

Editing Attendance Records

Mistakes happen. If you need to correct an attendance record after it has been saved:

Go to Attendance and select the date you need to correct.
Find the student on the roster.
Tap their current status and select the correct one from the dropdown.
Tap Save Changes.

All edits to attendance records are logged with a timestamp and the name of the staff member who made the change. This audit trail is visible to school administrators in the desktop dashboard under Reports → Attendance Audit Log.

When you edit an attendance record, the updated status becomes visible to parents in the Fleedu Parent App immediately. If the change is significant — for example, correcting a child from Present to Absent — consider reaching out to the parent directly through the Messaging feature to explain the correction and avoid confusion.

What happens if a parent forgets the QR code at drop-off?

If a parent doesn’t have their child’s QR code available, the teacher or reception staff can mark the student as present manually from the class roster. The attendance record will not show a scan timestamp in this case, but the status and arrival note can be added manually. Administrators can also regenerate and resend the QR code to the parent from the student’s profile if needed.

Can parents mark their own child absent in advance?

Yes. Parents can submit an Absence Notice through the Fleedu Parent App before the school day begins. When a teacher opens the attendance roster, students with a pending absence notice will be flagged so the teacher can confirm the absence status in one tap. The parent’s absence reason is attached to the record as a note.

Is attendance data included in the end-of-term report?

Yes. When you generate a student development report, Fleedu can include an attendance summary section showing the total number of school days, days present, days absent, and absence reasons for the reporting period. This gives parents a complete picture of their child’s engagement alongside their developmental progress.

​Attendance Methods

​View Attendance Records

​Attendance Reports

​Editing Attendance Records

Attendance Methods

View Attendance Records

Attendance Reports

Editing Attendance Records