How the Enrollment Flow Works
Open the Enrollment Section
In your Fleedu dashboard, navigate to Administration → Enrollment. This is where all incoming applications appear and where you manage the registration link.
Copy and Share Your Registration Link
At the top of the Enrollment page, click Copy Registration Link. This link is unique to your school and opens a mobile-friendly form that any parent can complete without needing a Fleedu account.
Parent Fills Out the Registration Form
When a parent opens the link, they are guided through a structured form that captures everything you need from day one:
Parents submit the form and immediately receive an on-screen confirmation that their application has been received.
| Field | Details |
|---|---|
| Child’s Full Name | As it appears on the birth certificate |
| Date of Birth | Used to suggest the appropriate age group |
| Gender | Required for class and activity records |
| Parent / Guardian Name | Primary contact for the child |
| Phone Number | WhatsApp-compatible number preferred |
| Email Address | For notifications and billing documents |
| Emergency Contacts | Up to two contacts with relationship and phone number |
| Medical Notes | Allergies, conditions, medications, or special needs |
| Supporting Documents | Optional: upload a birth certificate or immunization record |
Review Applications in the Pipeline
Every submitted form appears in your Enrollment Pipeline, organized into three status columns:Click any application card to open the full submission and review all details the parent entered.
Pending
Newly submitted applications waiting for your review. New submissions are highlighted so you never miss one.
Approved
Applications you have accepted. The child is automatically added to the school roster upon approval.
Rejected
Applications you have declined. You can record an internal reason for future reference.
Approve or Reject the Application
Inside an application, you will find two action buttons:
- Approve — confirms the enrollment. Fleedu immediately creates a student profile on your roster, pre-filled with all the data the parent submitted.
- Reject — declines the application. Optionally enter a reason (e.g., class is full, age requirement not met). The application moves to the Rejected column and is retained for your records.
You can re-open a rejected application and change its status to Approved at any time if circumstances change, for example if a spot becomes available after another family withdraws.
What Happens to Student Data
Secure Storage
All enrollment data is encrypted in transit and at rest. Fleedu uses industry-standard security practices to protect every form submission.
Your Data, Your School
The data submitted through your registration link belongs to your school. Fleedu does not share, sell, or use it for any purpose outside of operating your account.
Parent Privacy
Parents are not required to create a Fleedu account to submit a registration form. Their information is only visible to authorized staff at your school.
Retention Control
Rejected and withdrawn applications are retained in your dashboard for reference. You can permanently delete a record at any time from the application detail view.
Frequently Asked Questions
Can I customize the fields on the registration form?
Can I customize the fields on the registration form?
The core fields (child name, date of birth, parent contact, emergency contacts, and medical notes) are standard across all Fleedu schools to ensure you always have the essentials. Custom field support is on the Fleedu product roadmap — contact support if you have a specific requirement in the meantime.
Can two children from the same family share one registration?
Can two children from the same family share one registration?
What happens if a parent submits the form more than once?
What happens if a parent submits the form more than once?
Duplicate submissions appear as separate entries in your Pending queue. You can review both, approve the one you want to keep, and reject the duplicate with a note indicating it is a duplicate entry.
Can I export the enrollment data?
Can I export the enrollment data?
Yes. From Administration → Enrollment, use the Export button to download a CSV file of all applications (filtered by status or date range) for offline use or record-keeping.