Role Types in Fleedu
Fleedu uses three built-in roles. Each role is designed around a real job function so that staff members only see what is relevant to their work, and sensitive administrative functions remain protected.| Role | Who It’s For | Access Level |
|---|---|---|
| Admin | School principal, owner, or office manager | Full access to all features: enrollment, billing, class management, staff management, reports, and settings |
| Teacher | Classroom teachers and co-teachers | Access to their assigned class(es): attendance, daily reports, activities, child development records, and parent messaging |
| Staff | Administrative assistants, front-desk staff | Limited admin access: can view enrollment and student profiles, manage attendance, and generate basic reports — but cannot access billing or staff management |
Only users with the Admin role can invite new staff members, change roles, manage billing, and access school-wide settings. If you need to make someone an Admin, your own account must also be an Admin.
Inviting a New Staff Member
Open Staff Management
From your Fleedu dashboard, go to Administration → Staff. You will see a list of all current team members, their roles, and their account status (Active, Invited, or Deactivated).
Click Invite Staff Member
Click the + Invite Staff Member button in the top-right corner. An invitation form will appear.
Enter Their Details
Fill in the following fields:
- Full Name — as you want it to appear in the system and in parent-facing communications
- Email Address — the invitation will be sent here; they will use this email to log in
- Role — select Admin, Teacher, or Staff (see the table above)
- Assigned Class(es) — for Teachers, select the class or classes they are responsible for; this can be updated later
Send the Invitation
Click Send Invitation. Fleedu sends an email to the address you entered, containing a secure link to set up their password and activate their account. The staff member’s entry in your team list will show a status of Invited until they accept.
Staff Member Accepts and Sets Up Their Account
When the staff member clicks the link in their email, they are prompted to create a password and complete their profile (display name and profile photo). Once done, their status changes to Active and they can log in immediately.
Invitation links expire after 7 days. If a staff member does not accept in time, go to Administration → Staff, find their name, and click Resend Invitation to generate a new link.
Managing Permissions Per Role
Fleedu’s built-in roles cover most school structures, but you can fine-tune what a Staff role member can access within their permission scope.Admin Permissions
Admins have unrestricted access by design. This cannot be limited — if a team member should not have full access, assign them the Staff role instead.
Teacher Permissions
Teachers are scoped to their assigned classes. You can assign a teacher to multiple classes if they cover more than one group, and they will see all of those classes in their dashboard.
Staff Permissions
Staff role members can be further restricted from specific sections — for example, you may allow a front-desk assistant to view student profiles but not edit them. Toggle these sub-permissions in their staff profile under Permissions.
Changing a Role
To change a team member’s role, open their profile from Administration → Staff, click Edit Role, select the new role, and save. The change takes effect immediately on their next page load.
Removing or Deactivating a Staff Member
When a staff member leaves your school, you should remove their Fleedu access promptly to protect student and family data.- Go to Administration → Staff and click the staff member’s name.
- Scroll to the bottom of their profile and choose one of the following actions:
Deactivate Account
Suspends access without deleting the account or any data associated with it. Choose this option for staff on extended leave or if you may need to reactivate them later. Their name will still appear on historical records (attendance, reports) they created.
Remove from School
Permanently removes the staff member from your school account. Their login access is revoked immediately. Historical records they created (daily reports, attendance entries) are retained under their name for audit purposes, but they will no longer be able to log in.
Managing Multiple Branches with Switch Organization
If you operate more than one school location — or if a principal oversees several branches of the same network — Fleedu’s Switch Organization feature lets you manage all of them from a single account.How does Switch Organization work?
How does Switch Organization work?
When your account is granted Admin access to more than one school in Fleedu, a Switch Organization option appears in your account menu (top-right corner). Clicking it opens a dropdown of all the schools linked to your account. Select any school to switch your dashboard context to that location — you will see that school’s classes, students, staff, and billing as if it were your primary school. Switch back at any time without logging out.
Who can use Switch Organization?
Who can use Switch Organization?
Only users who have been added as an Admin to multiple school organizations can use this feature. A teacher at one branch will not automatically have access to another branch. Each school’s admin team manages its own access independently.
Is data shared between branches?
Is data shared between branches?
How do I get Switch Organization set up for my network?
How do I get Switch Organization set up for my network?
Contact Fleedu support and provide the names and registered email addresses of the school accounts you want to link under one principal account. The Fleedu team will configure the multi-organization access for you. There is no additional charge for this feature.
Staff Management Quick Reference
Invite a Staff Member
Administration → Staff → + Invite Staff Member
Change a Role
Administration → Staff → [Name] → Edit Role
Deactivate Access
Administration → Staff → [Name] → Deactivate Account
Resend Invitation
Administration → Staff → [Name] → Resend Invitation
Assign Classes
Administration → Staff → [Name] → Assigned Classes
Switch Organization
Account Menu (top-right) → Switch Organization